If you created attendee label templates (see Chapter 14: Letter and Label Templates, Create Label Templates), you can print out these labels for a single attendee or for a batch of attendees.
Envelopes can be printed in the same way as labels, if you have created envelope templates. See Chapter 14: Letter and Label Templates, Create Envelope Templates.
In the Event Maintenance screen, click on the Attendees tab and select the View Attendees tab below. Choose a multi-attendee view, such as All.
2.
You can include all of the attendees in the label mail merge or you can limit the number of attendees:
a.
Select One: In the selection grid, click to highlight the attendee for which you want to print a label.
b.
Multi-Select: Hold down the Ctrl key and click on the attendees for which you want to print labels.
c.
Filter: Set a filter so that only the attendees you want included in the label mail merge appear in the selection grid. To review how to set a filter, see Chapter 1: Overview, Common Functions: Filter Informationabove.
3.
Click the Print button to the right of the attendee selection grid.
If you cannot see Labels, you may have to click the + next to Other Reports. To ensure that you can see all of the options in the window, click the Expand All button.
If there is an Event merge field in the label template (e.g. “EventName”) you can find the relevant event by clicking the ellipsis next to the Event Selection field.
3.
Under Label Options, choose the appropriate Label Template from the Label Selection drop-down list. To learn how these label templates are created, refer to Chapter 14: Letter and Label Templates, Create Label TemplatesandCreate Envelope Templates.
4.
Choose the direction in which you want to print labels: Left to Right or Top to Bottom.
5.
If some of the labels on the paper have already been used and cannot be printed on, enter a number in the Skip Labels field to indicate how many labels the printer should skip. On the label paper, count from the top left corner in the direction you chose above – Left to Right, or Top to Bottom.
6.
If you are printing multiple labels, choose a Sort Order from the drop-down list.
7.
If you want to save a record of printing this label, check the Update Communications checkbox and select a Method and Reference.
8.
Select a radio button under Report Shading to choose the shading color scheme you want to use.
a.
Gray: The default EventPro Planner gray scheme, which is suitable for black and white printing.
b.
Color: The custom color scheme you created earlier in System Settings. Review Chapter 2: Setting Up EventPro Planner, Step 1: System Settings, Define System Settings: Reports, Shading/Line Colors.
c.
Designed: The color scheme set up in the report layout in the Report Designer. If you choose this option, EventPro Planner will not modify the color scheme as it appears in the report layout.
Select a Destination, which presumably will be your Printer.
3.
Ensure that the Printer settings are correct, including paper size, source and orientation. Click the Properties button next to the Printer Name to adjust additional settings.
