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Find the event in the Event Maintenance screen and click on the Finance tab. The Invoices sub-tab should already be selected.
Click the Create button. If the event is not set to a confirmed status, the Confirm dialog box will ask if you want to continue. To continue creating the invoice anyway, click Yes.
The Invoice Wizard will open.
| 1. | Select the radio button next to Create a DEPOSIT – SINGLE ITEM invoice as a % of total chargeable items. |
| 2. | Select a Cutoff Date from the drop-down calendar. The invoice will calculate the total charges from all items up to and including this date. |
| a. | Enter a Description for the invoice. For example, you may want to note the percentage invoiced, e.g. Deposit Invoice as 50% of Total Event. Check the Append to Event Name box if you want the invoice description to appear as Event Name: Your Description. |
| b. | In the Invoice % field, enter the percentage of the total charges that you want to use for the deposit amount. |
| c. | Because this kind of manual invoice does not provide a breakdown of items, the Include No Charge Items option is not relevant. |
| d. | Check the Exclude Taxes from Event Charges box if you want the percentage calculated on pre-tax amounts. |
| 4. | Under Select Items to Invoice, check the boxes next to the Item Types you want to use in calculating the deposit amount. By default, all of the boxes will be checked. |
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In the Invoice Review page, the wizard summarizes the information that will be included in the invoice. This page will be similar to the one displayed for any invoice, and you can change the information in the Bill To and Invoice Summary fields, as usual. Review the instructions regarding Bill To and Invoice Summary in Create an Automatic Invoice above.
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The Invoice Detail Item selection grid at the bottom of the window will contain a Deposit item for an amount that is your selected percentage of event charges.
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As with manual deposit invoices, you can add deposit items to your invoice by clicking the New button next to the selection grid. See the instructions above under Create a Deposit-Manual Invoice: Add a Deposit Item.
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When you have finished reviewing the invoice information and have made your changes, click Finish. In the Confirm box, click Yes to continue creating the invoice.
The next Confirm box will ask whether you want to print the invoice. If you click Yes, choose an invoice format from the Run Report window. For further instructions about printing the invoice, refer to Print or Send an Invoice below.
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