EventPro Planner Manual

Overview of Attendee Online

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Overview of Attendee Online

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Overview of Attendee Online

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Attendee Online is a web application that works with EventPro Planner, displaying selected events online and allowing invitees to enter their own registration data, choose functions and even pay online (requires merchant account with an online payment gateway).

IMPORTANT:

Please note that implementation of the Attendee Online module requires previous experience with HTML programming and knowledge of web servers in general.

Only users with sufficient technical knowledge should attempt to install and set up Attendee Online.

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How does Attendee Online Work?

Attendee Online is a web application that functions as its own web server.  It accepts and responds to http requests via a specified port.  Because of this, it can be deployed on a non-webserver computer, i.e. a computer not running IIS (Internet Information Services).  The non-webserver computer on which Attendee Online is deployed must be assigned a static IP and preferably have its own domain name (e.g. abc-registrations.com).

Note: Attendee Online can also be installed on an existing web server, i.e. a computer running IIS with an assigned static IP and domain name, but must be set run on a port other than port 80 which would be in use by IIS.

Attendee Online has its own database where all the event and registration information is stored.  EventPro Planner communicates with Attendee Online via the HTTP protocol to upload event configuration information, download registrants, upload registrants (i.e. invitees) and run other administrative tasks.  EventPro Planner will also transfer files back and forth from Attendee Online when it uploads and downloads information.

How the files are transferred between Attendee Online and EventPro Planner depends on your network configuration.  If the two applications are on the same server or on two servers in the same network and both have access to a shared network folder, you can use a basic File Copy to transfer files between the two.  If each application is on its own server that is not on the same network, you will have to use FTP (File Transfer Protocol) to transfer files between the two.  For more detailed information, refer to Network Configuration.

Publishing Events or Uploading Attendees

When EventPro Planner publishes events or uploads attendees (i.e. invitees) to Attendee Online, this process occurs:

1.EventPro Planner prepares the information to be sent in a group of encrypted binary files.
2.EventPro Planner sends these file to Attendee Online by either copying them to a shared folder or via FTP to a folder accessible by Attendee Online (depending on your Network Configuration and EventPro Planner Online System Settings).
3.An HTTP request is sent to Attendee Online, telling it that the files are ready.
4.Attendee Online retrieves these files and stores the information in its own database.
5.If no errors occur, Attendee Online returns an HTTP “OK” return code back to EventPro Planner, which will then return control to the user.
6.If errors occur, the relevant error code is returned and displayed to the EventPro Planner user.  Refer to Error Codes to view a list of error codes and their meanings.

Downloading Registrations

When EventPro Planner downloads registrations from Attendee Online, this process occurs:

1.An HTTP request is sent to Attendee Online requesting the registration information.
2.Attendee Online processes its data, creates binary files and stores these files in a shared folder accessible by EventPro Planner or to an FTP transfer folder.
3.If no errors occur, Attendee Online returns an HTTP “OK” return code to EventPro Planner.
4.EventPro Planner retrieves these binary files using a File Copy (if they were placed in a shared folder) or via a FTP transfer.
5.Once the files are retrieved, they are processed and the information stored in the main EventPro Planner database.
6.If errors occur, the relevant error code is returned and displayed to the EventPro Planner user.  Refer to Error Codes to view a list of error codes and their meanings.